Canwest Commercial & Land Corp. is seeking a highly organized and mature trusted professional to serve as Office Manager/Administrator & Executive Support.
This role combines responsibilities of a Senior Administrator, Office Manager, and Executive Assistant supporting the owners directly.
Canwest is a Private Family Office, and the successful candidate will play a central role in managing confidential business and personal matters.
This position requires exceptional discretion, professionalism, and the ability to manage multiple priorities across corporate administration, financial administration, and executive support.
The successful candidate will act as the central point of coordination for office operations and executive matters, ensuring that business and personal administrative functions run smoothly.

Office Management & Administration

• Oversee daily office operations and administrative functions.
• Answer and direct incoming calls and correspondence.
• Maintain and update company websites and online information.
• Coordinate office vendors, supplies, and service providers.
• Maintain corporate records, documentation, and filing systems.
• Assist with document preparation, contracts, leases and general real estate transactions and internal communications.
• Ensure smooth operation of the office environment.

Financial & Accounting Administration

• Perform accounting administration including:
- Data entry and transaction tracking
- Accounts payable
- Credit card reconciliations
- Insurance documentation and renewals
• Assist with bookkeeping and financial documentation, reporting to the Controller.
• Maintain accurate records of financial and administrative transactions.

Executive & Personal Assistant Support

• Provide direct administrative support to the owners.
• Manage calendars, meetings, and appointments.
• Coordinate complex travel arrangements including flights, accommodation, and itineraries for both personal and corporate.
• Assist with confidential personal and business transactions involving Real Estate.
• Prepare correspondence, reports, and documents on behalf of the owners.
• Handle sensitive information with absolute confidentiality and discretion.
• Coordinate meetings with partners, advisors, and stakeholders.
• Manage follow-ups, reminders, and task tracking for the owners.

Qualifications

• 5 to10 years, high level experience in administration, executive support, or office management.
• Experience managing confidential information and sensitive business matters.
• Strong organizational and time management skills.
• High level of professionalism and discretion.
• Proficiency with Microsoft Office, Accounting Programs, Photoshop, and others as required.
• Experience with basic accounting or bookkeeping software is an asset.
• Ability to manage multiple responsibilities independently.
• Strong written and verbal communication skills.

Personal Attributes

• Highly trustworthy and discreet.
• Self directed and proactive.
• Detail oriented with strong problem solving skills.
• Comfortable working directly with ownership in a Family Office environment.
• Able to manage both professional and personal administrative tasks.

Please email your resume and a brief introduction in confidence to Bernice Williams at:
bernice@canwestclc.com with expected salary and compensation.

While we sincerely appreciate the interest of all applicants, only those candidates selected for an interview will be contacted. Anticipated start date May 4, 2026.
When you call please mention you found this ad listing on OKz.ca